Working with Your Editor’s Edits in MS Word

Jacqueline HopkinsGuest Post
by Jacqueline Hopkins

You’re an author and you typed your manuscript in Microsoft Word. You’ve sent your work out to an editor. You get it back and it has different color text mixed in with your black words and colored text boxes in the far right margin. It’s a mess you can’t make heads nor tails of. You ask yourself, “What on earth has the editor done to my masterpiece?”

If your editor uses the latest version of the software, they will have used the ‘New Comments’ features and ‘Track Changes’ under the REVIEW tab to edit your work. If you are into self-editing your work before you send it off to an editor, you can turn track changes on and use it yourself. Just go to the menu bar, click on REVIEW, then click ‘track changes’ to turn it on, and clicking it again turns it off. When it is on, if you type a change it will appear in a different color. It also strikes through words you want to delete using the delete key.

Now, here is how to accept the editor’s changes, reject them, and get rid of all those comments boxes. Continue reading “Working with Your Editor’s Edits in MS Word”

How to Use Track Changes in Microsoft Word

Microsoft Word LogoDo you use “Track Changes” in Microsoft Word? Okay, the system can look intimidating at first with all the comment boxes and stuff. But once you get going, it’s a lot easier and a lot more fun than, say, doing your own taxes or changing your oil. And it’s a very handy way to work with editors, proofreaders, and collaborators.

Whether you’re marking up a document or reviewing one that has been marked up, go to the “Review” tab at the top ribbon of the page. I’m using Word for Mac 2011, but I’m fairly certain the PC versions use the same structure.

In that tab, there should be some method of turning “Track Changes” on and off. In my version, it looks like this: Continue reading “How to Use Track Changes in Microsoft Word”